Online Application and Technical Support - Educator Certification and Credentialing
Welcome to ECIS V2.0
To apply for a District of Columbia classroom teacher, pupil services, or school principal educator credential, applicants must log in to Quickbase and submit an educator credential application in the Educator Credentialing Information System (ECIS) V2.0 application.
ECIS V2.0 enables applicants to apply to obtain their first DC educator credential, transfer a credential held in another state to DC, upgrade an initial to a standard credential, add additional endorsement areas, and renew expiring or expired credential(s).
What Steps Should I Take to be Prepared to Successfully Submit an Application?
- Contact all institutions and agencies responsible for issuing official copies of the required application documents and request that those documents be sent to you.
- Scan all required documents as complete PDF files. If the issuing agency sends paper documents, you must open the mailer and then scan all pages of the document into a complete PDF file.
- Create an ECIS account.
- Create an online application in ECIS.
- Upload all required documents to your ECIS application before submitting payment.
- Ensure that you have a valid debit or credit card to successfully submit the online payment.
How to Register or Sign-In?
- Watch the video tutorial or follow the steps below.
- Go to octo.quickbase.com/db/bkdy85kmw
- Select the “Click Here to Register” button.
- If you are a returning user, select the “Click here to Sign In” button.
- New registrants must enter all required information and press “Save” to submit a registration approval request. (Note: If you receive a duplicate username or social security number pop-up message that means you’ve already registered. You need to sign in instead.)
- Upon successful registration, you will receive a total of three email messages. The third email invites you to the Quickbase application.
- Go to your email inbox or junk/spam folder to retrieve the Quickbase invitation. If the invitation is not found in either location contact [email protected] to request to resend the invite.
- After you receive the invite, you must create a password to finalize your registration. (If you registered with a DC.Gov email account, you must use your current login credentials to sign in.)
- Click the pencil icon next to the text “Registration reviewed and approved for application.”
How to Create an Application
- Watch the video tutorial or follow the steps below.
- When successfully signed in, select the “Click here to create a new application” button located under the Additional Application section to proceed.
- The first or top section of the application is pre-populated with your personal demographic information.
- Complete each remaining subsection of the application to proceed.
- When selecting the subject area of the credential you are seeking, select the “Click here to select subject area(s)” button.
- On the Add Selection Subject Area page, you must choose the main subject area and sub-category area for the credential you are seeking. The remaining fields are auto-populated based upon your selection.
- After selecting the credential subject area, remember to click the “Add item to shopping cart” checkbox ( ☒) then click “Save and close.”
- To view available subject areas and applicable fees, click here.
- You may choose up to four subject areas of the same type on one application. For example, if you are seeking a teacher credential you can choose four teaching subject areas. However, you may not apply for a school administrator and teacher credential on the same application.
- To apply for multiple subject areas, repeat steps 4, 5 and 6.
Uploading Documents
- Scan PDF copies of all documents required for the credential you are seeking before submitting an application. A list of required documents is detailed under each available pathway to certification on our website.
- Go to the Upload Required Documents Section.
- Select the “Click here to upload required documents” button.
- Select the corresponding document type from the dropdown list.
- Enter a name to identify the document. (e.g. your first and last name_BA transcript, etc.). Do not enter document names longer than 40 characters.
- Select the “Choose file” button to browse and upload the document to your application.
- When the document is uploaded, select the “Save and close” button to return to the main page.
- There is also an option that allows applicants to submit all documents in one simple upload. This option requires you to save all required PDF documents in a single zip folder and upload that folder. Additional instructions for creating a zip folder is available in the “Upload Documents” section of ECIS.
Submitting Payment
- Watch the video tutorial or follow the steps below.
- Review your application to ensure completeness and that all entered information is correct.
- Select the “Proceed to Checkout” button.
- Follow all screen prompts to confirm and agree to application consent and payment information.
- Select the “Click here to Make Payment” button.
- Next, you will be redirected to the Online Credit Card Payment screen.
- Enter the payment card type, your name, and card details. The “Amount to charge” field is auto-calculated and does not allow manual entry.
- When all payment information has been entered and reviewed, select the “Submit” button once. Selecting the “Submit” button multiple times may cause duplicate charges and cause a delay in the processing or your application.
- Upon successful payment, you will receive the following message “Thank you. We have received your payment.”
How do I check my application status?
OSSE’s application processing time is 8 to 10 weeks from the date an application is submitted. An applicant may check the processing status of their application at any time by logging in to their ECIS V2.0 account. Please see instructions here.
How do I access live technical support?
OSSE hosts live sessions to support applicants who require technical assistance to use or access ECIS V2.0. Here are the upcoming ECIS Technical Support Sessions.
- Wednesday, Jan. 19, 2022, 3-6 p.m.
- Wednesday, Feb. 16, 2022, 3-6 p.m.
- Wednesday, March 16, 2022, 3-6 p.m.
- Thursday, April 20, 2022, 3-6 p.m.
- Wednesday, May 18, 2022, 3-6 p.m.
- Wednesday, June 15, 2022, 3-6 p.m.
- To participate, access the Microsoft Teams virtual room here.
How can I contact technical support?
Please complete this ECIS Technical Support Ticket to request ECIS V2.0 technical assistance. Please contact us at [email protected].