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About - Automated Data Transfer (ADT)

What is ADT?

The ADT is an application that is a bridge from your student information system (SIS) to OSSE.   The ADT can be configured to interface with any existing SIS , or collect data via Microsoft Excel spreadsheets. 

OSSE has developed a series of data collection templates that comply with both state and federal (EdFacts) reporting requirements. The data elements that OSSE collects will be mapped directly to data elements collected by each LEA.  From this mapping, which is specific to each LEA and SIS, OSSE staff will create a set of SQL commands that will be stored in your LEA’s ADT app. These commands will communicate with your SIS database on a schedule that you will establish with OSSE staff, and pass demographic and enrollment data to OSSE servers on that schedule. Data can also be sent ad-hoc via the ADT.

OSSE recommends sending demographic and enrollment data on a daily basis, as this data is used to support both SLED (Statewide Longitudinal Education Data system) and SEDS (Special Education Data System). Daily transfers will ensure that OSSE has your most updated student rosters.                                                                      

A pilot program is currently underway and has produced positive results for the collection, transmission and formatting of SIS data from Maya Angelou Academy, Excel Academy and Community Academy.

The Public Charter School Board (PCSB) and OSSE are entering into a mutual agreement to facilitate the exchange of data necessary for PCSB to oversee the schools it has authorized within DC.

This agreement is consistent with the provisions of the Family Educational Rights and Privacy Act (hereinafter “FERPA”) [Pub. L. 90-247, 80 Stat. 783 (Jan. 2, 1968), as codified at 20 U.S.C. § 20-1232g], and the U.S. Department of Education’s implementing regulations [34 C.F.R. § 99 et seq.]. 

Implementation of ADT will:

  • Reduce the burden of submitting state and federally mandated collections
  • Establish a secure connection for data transmission between the LEA and OSSE
  • Empower the LEA by allowing LEA to maintain control over what and when data are sent
  • Enable automated data submissions to OSSE
  • Free up valuable staff time


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