Resources at Your Fingertips

• 2018-19 School Year Early Access to English Learner Data: Technical Guide
• Delivering Education Services to English Learners: Policies and Procedures for Administrators, Instructional Leaders, and Teachers in the District of Columbia (March 2020)
• Early Access to English Learners Data Application: User Tips for LEAs
• Quality Programs for English Learners: A School Readiness Reflection Tool
• US Department of Education Newcomer Toolkit
• US Department of Education English Learner Toolkit

---

Overview | Policy | Screening, Identification & Placement | Sample Parent Notification Letter | EL Program Models | EL Data Qlik App | Assessments | Family & Community Engagement | Contact

Overview

The Office of the State Superintendent of Education (OSSE) provides school leaders and teachers guidance around maintaining a language instruction educational program (LIEP) for English learners (ELs) that is rooted in federal and local regulations. This guidance, including administrative procedures and instruction, is available in the form of publications, professional development, and in-person technical assistance and programmatic support.

• Foundational Principles for EL Policy and Vision for Success

Policy

All staff, including principals, instructional leaders, teachers, and other school personnel, are responsible for ensuring that students learning English are supported in school. State and local education agencies (LEAs) have an obligation to ensure English learners (ELs) both develop English language proficiency and meet the same challenging state academic standards as their native English-speaking peers. Refer to the policies and procedures document for details:

• Delivering Education Services to English Learners: Policies and Procedures for Administrators, Instructional Leaders, and Teachers in the District of Columbia (March 2020)
• Spanish (Español) | French (Français) | Chinese (中文)
• OSSE State Title III Advisory Committee
• English Language Performance Standards
• Training Webinar: English Learners and the Law

Screening, Identification and Placement in English Learner Services

For all students who have enrolled in a DC school for the first time, schools must begin with administering the OSSE Home Language Survey, a questionnaire completed by parents of all students at the time of enrollment. The OSSE Home Language Survey does not need to be administered to a student who is re-enrolling in a DC school.

• OSSE Home Language Survey (updated Dec. 19, 2019)
• OSSE Home Language Survey Frequently Asked Questions
• Training Webinar: OSSE Home Language Survey
• Training Webinar: English Language Proficiency Screening and EL Program Placement

If the OSSE Home Language Survey indicates that a language other than English is spoken in the home to or by the student, the student must be screened for possible identification as an EL using the appropriate screener within 30 school days of the student’s first official school day (also known as stage 5 enrollment). A student shall not be identified as an EL student only based on OSSE Home Language Survey indicating a language other than English is spoken in the home or routinely used in other settings. The list of appropriate screeners are found at the links below.

• Pre-IPT Oral English for grades pre-K3 - pre-K4
• English Language Proficiency Screener for grade K-12
• WIDA Secure Portal Login
• English Language Proficiency Screeners

For questions, please contact Michael Craig at [email protected].

Sample Parent Notification Letter Templates

Within 30 days of stage five enrollment at the start of the school year, or within two weeks of placement if not identified at the beginning of school, LEAs must notify parents of ELs that their child was identified as needing EL services. This must be done in an understandable and uniform format, and to the extent practicable, it is strongly recommended to translate the parent notification letter into a language that parents can understand. LEAs should develop a procedure for tracking the issuance of parent notification letters and for documenting parental consent for services. The sample templates below are resources to help LEAs provide parent notification letters that meet the necessary requirements.

• Sample Parent Notification Letter Templates

English Learner Program Models

There are many approaches to delivering language assistance to English learners (ELs). Under federal law, EL programs must be: (1) based on a sound educational theory; (2) adequately supported so that the program has a realistic chance of success; and (3) periodically evaluated and revised, if necessary. In the District of Columbia, five EL program models are commonly used, each of which is considered effective by experts in the field. These models have been designed to meet the varying needs and grade levels of students across English proficiency levels.

• Dual Language
• Inclusion/Collaborative Teaching
• Content-based ESL
• Newcomer
• Sheltered Content
• Training Webinar: EL Program Models

Using the Early Access to EL Data Qlik Application

OSSE’s data visualization application in Qlik Sense provides timely and appropriate data to help LEAs plan and prepare to meet the needs of EL students, which include current students for the current school year and students who are pre-enrolled in the LEA for the upcoming school year.

• Early Access to EL Data Application (login)
• Training Video: Introduction to the Early Access to English Learner Data Qlik Application
• Training Video: New Features for the 2020-21 School Year

Assessments

English Language Proficiency Assessment

ACCESS for ELLs is the summative English language proficiency test taken annually by students who are ELs. For more information on ACCESS, please use the link below.

• ACCESS for ELLs
• Training Webinar: Preparing for ACCESS Speaking

Accommodations for ELs on State Assessments

For information on EL accommodations on state assessments, please visit OSSE's Testing Accommodations webpage.

• Inclusion Guidelines for ELs
• Training Webinar: Testing Accommodations for English Learners

Family and Community Engagement

• OSSE in Your Language
• Language Access Portal
• Language Access Training
• Tools and Resources for Ensuring  Meaningful Communication with Limited English Proficient Parents
• Training Webinar: English Learner Family Engagement Practices

Contact

For more information or questions, please contact Anika Harris, Professional Development Specialist, English Language Acquisition Programs K-12 at [email protected].