The Office of the State Superintendent of Education (OSSE) will reimburse child care providers participating in the DC Child Care Subsidy Program for days that facilities are closed for professional development and at the discretion of the child care providers. Child care providers must submit to OSSE for approval requests for professional development and discretionary closures-. 

Child care providers participating in the DC Child Care Subsidy Program should reference the information below for guidance on submitting a request for a paid closure to OSSE. Additional information on paid facility closures can also be found in Section 12 (page 38) of the DC Child Care Subsidy Program Policy Manual.  

For questions about submitting a Paid Facility Closure Request, contact [email protected].

Professional Development Closures

OSSE will reimburse child care providers participating in the DC Child Care Subsidy Program for up to five days when they close for professional development. Child care providers that also participate in the Quality Improvement Network (QIN) are eligible for reimbursement for up to seven professional development closure days. Providers must notify families in writing of the planned professional development closure at least four weeks in advance.

Providers must use the appropriate Professional Development Closure form to request a professional development closure based on where and how the training will be conducted. Providers must submit each request at least 30 days in advance of the proposed event. The completed form must be sent via email to the assigned Education Services Monitor (ESM) and [email protected].   

Failure to submit a timely request may result in non-payment for the closure.

• Instructions
  • Guidance for Completing a Professional Development Closure Request (Español)

• Forms

  • To request a closure for onsite training with in-person instruction, use this form.

  • To request a closure for onsite training with virtual instruction, use this form.

  • To request a closure at attend a conference, use this form.

Discretionary Closures 

OSSE will reimburse child care providers for up to five closure days at the discretion of the child care provider. Providers must notify families in writing of the planned discretionary closure at least two weeks in advance.

Providers must use the Discretionary Closure Request Form to request a Discretionary Closure. Providers must submit each request at least three weeks prior to the closure. The completed form must be sent via email to the assigned ESM and [email protected].  

• Instructions
  • Guidance for Completing a Discretionary Closure Request (Español)
• Form
  • To request a closure for a discretionary closure, use this form.