The Office of the State Superintendent of Education (OSSE) annually collects faculty and staff data to provide DC’s education community with educator workforce data, target supports, and meet legal requirements. OSSE is required by the US Department of Education (USED) to collect a variety of metrics pertaining and related to faculty and staff employed in the District of Columbia educational system for federal reporting purposes. This includes information for every direct hire or contractor who is part of the local education agency’s (LEA’s) regular operations as of Oct. 5, 2023. OSSE defines “regular operations” as “day-to-day academic, administrative, student support, maintenance, security, and other activities necessary for the school to function."
Some uses for these data include:
- USED EdFacts Reports
- USED Teacher Shortage Areas Reports
- USED Equitable Access to Excellent Educators Calculations and OSSE Public Reporting
Further, DC Code § 38-2609(c)(2)(A) gives OSSE the authority to collect “necessary data pertaining to students, teachers, and school levels [which] shall be submitted to the OSSE for the purpose of constructing, updating, or maintaining the education data warehouse (EDW) system.” In addition, DC Code § 38-2609(c)(2)(B) states, “the requested data shall be submitted within a reasonable time, as determined by the OSSE, following a request, and in a standardized format to be established by the OSSE.”
Data Collection Timeline
The data reported in this collection tool represents the LEA’s faculty and staff roster and vacancies as of the 2024-25 school year enrollment audit (Oct. 7, 2024) .
Trainings
OSSE will host three virtual trainings to support LEAs. Trainings will be held on the following days, so please set aside time for the slot that is most convenient for you:
- Tues, Sept. 17: 10-11:30 am
- Tues, Oct. 1: 3-4:30 pm
Please register here.
Virtual Office Hours
OSSE staff will hold virtual office hours for LEAs to ask questions or work on their submission with support:
- Wednesday, Sept. 25: 1 p.m. – 3 p.m.
- Wednesday, Oct. 2: 1 p.m. – 3 p.m.
- Wednesday, Oct. 9: 1 p.m. – 3 p.m.
- Wednesday, Oct. 16: 1 p.m. – 3 p.m.
- Wednesday, Oct. 23: 1 p.m. – 3 p.m.
- Wednesday, Oct. 30: 1 p.m. – 3 p.m.
LEA partners should contact [email protected] for the link to join office hours.
Resources
2024-25 School Year
- 2024-25 Faculty and Staff Application User Guide
- 2024-25 Faculty and Staff Application Policy Guidance
- Steps Before Certifying Data Submission is Complete
- Federal Role Guidance
- Subject List
- Contractor Collection Support
2023-24 School Year
- 2023-24 Faculty and Staff Application User Guide
- 2023-24 Faculty and Staff Application Policy Guidance
- Steps to Certify the Faculty and Staff Data Collection
- Federal Role Guidance
- Subject List
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