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LEA Provided Transportation Reimbursement Guidelines

Tuesday, August 14, 2018

The Office of the State Superintendent of Education’s Division of Student Transportation (OSSE DOT) provides transportation services to and from school and related educational programs during the school year and the extended school year (ESY) to eligible students with disabilities who are enrolled in District of Columbia Public Schools (DCPS) or DC public charter schools. OSSE DOT seeks to support local education agencies (LEAs) in ensuring a smooth start of school year by having transportation for eligible students with disabilities routed and ready by the first day of school.

OSSE DOT understands that in limited circumstances students may enroll in an LEA later than expected, which could prevent an LEA from submitting the required transportation request forms to OSSE DOT in time for transportation to begin on the first day of school. Therefore, OSSE DOT policy will permit LEAs that provide their own transportation to eligible students under these circumstances to receive reimbursement for up to the first 20 schools days of the new school calendar year. It is OSSE DOT’s expectation that LEAs will have all transportation request forms completed and submitted as soon as possible and no later than the first month of school, and so reimbursement should not be needed beyond the 20 school day timeframe.

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