Early Access to Student Data: What's New | Five Things to Know | Key Dates & Deadlines | Key Resources
What's New
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Additional EL data available in the Early Access to ELs Qlik application, and expanded access to Counselors and Enrollment Coordinators
The updated tool launched in late April and once again enables LEA teams to identify newly enrolled English Learners and access critical EL data, such as prior ACCESS scores, EL proficiency level, and historic EL status. New features for this year include student initial ACCESS proficiency level, ACCESS domain scores, PARCC scores, and more!
- New State Home Language Survey
(Released Dec. 19, 2019) All pre-K through grade 12 LEAs must use the recently updated Home Language Survey for the 2020-21 school year. The survey must be administered to all students enrolling in a DC school for the first time and is used to determine if the student is eligible to take an English language proficiency screener.
- Additional data available in High School Transition Qlik application
Updates to this Qlik application include a metric that provides a flag for recommendation of academic and social emotional intervention for incoming ninth graders.
Five Things to Know
- The purpose of Early Access Qlik applications is to provide a preview of student-level data for students who are pre-enrolled in but not yet attending an LEA to enable LEAs to plan effectively to serve these student populations. The Early Access Qlik applications rely on enrollment data from MySchoolDC until an LEA’s student information system (SIS) begins sending enrollment information to the Statewide Longitudinal Education Database (SLED) during the summer (usually mid- to late-July, but this varies by LEA) for the upcoming school year.
- Three Early Access applications are available:
- The Early Access to SWD Qlik application provides LEA Data Managers, Early Childhood Transition Coordinators, Heads of School, Pre-K Special Education POCs, and Special Education POCs and school principals with a preview of student-level data for SWD, including:
- Eligibility and IEP start and end dates,
- Details on special education and related services,
- Dedicated aide and assistive technology needs,
- Transportation information, and
- Indication of prior receipt of IDEA Part C services.
- The Early Access to ELs Qlik application provides a preview of key student-level English Learner-related data that is critical for serving ELs effectively, including:
- Current EL status,
- Historic EL status,
- (NEW) Screener date,
- ACCESS composite score,
- ACCESS domain scores,
- ACCESS growth target,
- Re-identification of a student as EL,
- If the student was ever EL,
- (NEW) All historic ACCESS scores, and
- (NEW) PARCC ELA and Math scores.
This app is available to all LEA ACCESS for ELLs 2.0 Coordinators, Data Managers, EL Coordinators, and Heads of School and school Principals, (NEW) Counselors, and (NEW) Enrollment Coordinators.
- The High School Transition Qlik application provides LEA Data Managers, Heads of School and counselors of participating high school LEAs a preview of student-level enrollment and outcome data to support their students prior to the first official day of school, including
- Student enrollment data for ninth, 10th, and 11th grades
- Demographic data
- Attendance data
- Statewide Assessment data
- Math and English course names and grades for eighth and ninth grades
Key Dates & Deadlines
| Type | Description | Date |
|---|---|---|
| Training (recorded) |
Early Access to Student Data: Tools for Schools: On May 12, 2020, OSSE hosted an informational webinar on the Early Access Qlik applications. The purpose of these applications is to provide a preview of student-level data for students who are pre-enrolled in but not yet attending an LEA to enable LEAs to plan effectively to serve these student populations. This webinar recording provides a high-level overview of each application: |
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| Training (recorded) |
Introduction to the Early Access to English Learner Data Qlik App: This webinar recording provides directions, strategies and practice using this tool to strengthen your LEA or school’s planning to welcome and support ELs. Participants will explore key data points available in the app, learn how these data can be used for planning, and practice using the app answer key questions and plan next steps for your LEA. By the end of this webinar session, participants will be able to:
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| Training (recorded) |
A refresher and overview of the Early Access to Students with Disabilities (SWD) Qlik Application was provided during the monthly one-hour webinar for all LEA Special Education Points of Contact (LEA SE POCs) in May 2020. The training includes guidance for LEA-level Data Managers and Special Education Points of Contact (SE POCs) on how to use the data in the Early Access to Students with Disabilities Data application in QlikSense; a recording of this webinar can be found on OSSE's website. If you or your LEA have any questions, please contact your dedicated OSSE liaison. |
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| Release | 2020-21 Early Access to SWDs Qlik application | April 29 |
| Release | Release of enrollment data in 2020-21 High School Transition Qlik application | May 5 |
| Training |
New LEA English Learner Coordinator Orientation: New LEA English learner (EL) coordinators are encouraged to attend this “101”-style overview session. Participants will be introduced to OSSE’s EL policies and procedures, key resources and supports. New EL coordinators gain an understanding of LEAs’ legal responsibilities for identifying, serving and assessing EL students and next steps to start the school year off strong. Audience: New LEA EL coordinators, and any LEA EL coordinator interested in a refresher on EL policies |
July 15, 2-4 p.m. |
| Training | OSSE offers a monthly webinar open to LEA SE and transportation POCs; each meeting will share important information for preparing for the new school year. Register | July 15 |
| Training | LEA Special Education POCs new to their roles for SY20-21 need to attend orientation for an overview of roles and responsibilities, introductory information on relevant data systems and apps, basic knowledge of IDEA monitoring and special education policy, and methods for receiving ongoing support and communication. Register | July 21 |
| Training |
Re-Entry to the 2020-21 School Year: Strategies and Tools for Supporting English Learners: As we move forward from spring 2020’s emergency distance learning and prepare for the 2020-21 school year, schools’ commitment to EL students is even more critical than ever. Although in-person school settings and distance learning may require different technology or tools, OSSE’s foundational principles for EL policies and programs apply to both scenarios and these principles should be embedded within LEAs’ supports for EL students. In this four-part series, each session will focus on one principle and provide strategies and tools for supporting the success of your school or LEAs’ EL students for the 2020-21 school year. Audience: LEA EL coordinators and any staff who work with EL students |
Part 1: Value English Learners’ Cultural and Linguistic Backgrounds, July 21, 10-11:30 a.m. Register Part 2: Partner with English Learners’ Families, July 28, 1-2:30 p.m. Register Part 3: Provide Language Development and Academic Instruction Programs to English Learners, Aug. 5, 10-11:30 a.m. Register Part 4: Use Multiple Data Sources to Support English Learner Students and Programs, Aug. 13, 10-11:30 a.m. Register |
| Training |
In the first of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on SEDS eligibility. Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA. Please note: Teachers should not sign up for this training. |
July 22 |
| Training |
In the second of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on the IEP process. Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA. Please note: Teachers should not sign up for this training. |
July 22 |
| Training |
In the third of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on related service provision documentation. Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA. Please note: Teachers should not sign up for this training. |
July 23 |
| Training | The first in a three-part webinar series patterned after the new LEA Toolkit, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on balancing LEA discretion and flexibility. Register | July 29 |
| Release | Release of grade data in 2020-21 High School Transition Qlik application | Aug. 4 |
| Training | The second in a three-part webinar series patterned after the new LEA Toolkit, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on ensuring transparency and collaboration. Register | Aug. 5 |
| Training |
Kid Talk offers middle and high schools the opportunity to connect in person to review shared eighth grade data and offer insights to guide student-specific planning for rising ninth graders regarding. EL and SWD POCs are encouraged to attend. The dates for this event are subject to change given the current school year end/start date ambiguities. The event will likely be held virtually, given the current social distancing recommendations - please check back for more information. |
Aug. 11 (planned) |
| Training | The last in a three-part webinar series, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on data-driven supports, the LEA Toolkit, and additional resources. Register | Aug. 12 |
| Training | OSSE offers a monthly webinar open to LEA SE and transportation POCs; each meeting will share important information for preparing for the new school year. Register | Aug. 19 |
| Release | Check Early Access to ELs Qlik application for release of 2020-21 school year ACCESS scores. |
For ACCESS materials returned to DRC by July 2, ACCESS scores will be available in the EL Qlik app by Aug. 31 For ACCESS materials returned to DRC by Aug. 17, ACCESS scores will be available in the EL Qlik app by Oct. 15 |
Key Resources
Bridge to High School
- Bridge to High School Data Exchange Fact Sheet [PDF]: This document provides an overview of the Bridge to High School Data Exchange and eighth to ninth grade Kid Talk. It also includes more details on the data that is available and shared through the High School Transition Qlik application as well as the timeline for related activities for the 2020-21 school year.
- 2020-21 Checklist for LEA Bridge to High School Points of Contact: Bridge to High School points of contact (POCs) who complete the items below will assist their LEAs in preparing to serve incoming ninth grade students and ensure that both staff and students experience a great start to the new school year.
English Learners
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LEA EL Coordinator Checklist for 2020-21 School Year: This document provides EL coordinators a checklist and tips for how LEAs can prepare to serve EL students prior to the start of school, including links to the Early Access to EL Data Qlik application.
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English Learner Policy Webpage: This webpage provides state EL policy documents as well as a growing toolkit of EL program and policy guidance, templates, training webinars and resources.
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Delivering Education Services to English Learners: Policies and Procedures for Administrators, Instructional Leaders, and Teachers in the District of Columbia: This document provides state policies and procedures that LEAs and schools need to follow to ensure that ELs develop English language proficiency and meet the same challenging state academic standards as their native English-speaking peers.
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Serving English Learners During Distance Learning FAQ: Guidance on LEA responsibilities under the Elementary and Secondary Education Act of 1965 (ESEA), other Federal laws related to ELs, District Municipal Regulations 5-E3101, the DC Language Access Act, and state EL policies and procedures.
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Home Language Survey: The Home Language Survey is used by LEAs to record whether or not a student speaks a language other than English at home during the time of that child's initial enrollment in a District of Columbia school. LEAs must use the new Home Language Survey, released Dec. 19, 2019.
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Home Language Survey FAQs: This document provides answers to frequently asked questions about proper implementation of the Home Language Survey.
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EL Instructional Resources: This webpage provides tools and resources that are useful for all educators who work with English learners.
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Early Access to EL Data Qlik application Technical Guide: This document, linked within the app, provides a data dictionary for the Early Access to ELs Qlik application.
Students with Disabilities
- LEA Special Education Point of Contact Checklist for 2020-21 School Year: This document outlines tasks for SE POCs to complete for the start of 2019-20 school year, along with tips for how LEAs can prepare to serve SWD prior to the start of school; information includes how to use the data provided in the Qlik application to improve planning for new SWD.