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Early Access to Student Data

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Early Access to Student Data: What's New | Five Things to Know | Key Dates & Deadlines | Key Resources


What's New

The updated tool launched in late April and once again enables LEA teams to identify newly enrolled English Learners and access critical EL data, such as prior ACCESS scores, EL proficiency level, and historic EL status. New features for this year include student initial ACCESS proficiency level, ACCESS domain scores, PARCC scores, and more!

(Released Dec. 19, 2019) All pre-K through grade 12 LEAs must use the recently updated Home Language Survey for the 2020-21 school year. The survey must be administered to all students enrolling in a DC school for the first time and is used to determine if the student is eligible to take an English language proficiency screener.

Updates to this Qlik application include a metric that provides a flag for recommendation of academic and social emotional intervention for incoming ninth graders.

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Five Things to Know

  1. The purpose of Early Access Qlik applications is to provide a preview of student-level data for students who are pre-enrolled in but not yet attending an LEA to enable LEAs to plan effectively to serve these student populations. The Early Access Qlik applications rely on enrollment data from MySchoolDC until an LEA’s student information system (SIS) begins sending enrollment information to the Statewide Longitudinal Education Database (SLED) during the summer (usually mid- to late-July, but this varies by LEA) for the upcoming school year.
  1. Three Early Access applications are available:
  1. The Early Access to SWD Qlik application provides LEA Data Managers, Early Childhood Transition Coordinators, Heads of School, Pre-K Special Education POCs, and Special Education POCs and school principals with a preview of student-level data for SWD, including:
  • Eligibility and IEP start and end dates,
  • Details on special education and related services,
  • Dedicated aide and assistive technology needs,
  • Transportation information, and
  • Indication of prior receipt of IDEA Part C services.
  1. The Early Access to ELs Qlik application provides a preview of key student-level English Learner-related data that is critical for serving ELs effectively, including:
  • Current EL status,
  • Historic EL status,
  • (NEW) Screener date,
  • ACCESS composite score,
  • ACCESS domain scores,
  • ACCESS growth target,
  • Re-identification of a student as EL,
  • If the student was ever EL,
  • (NEW) All historic ACCESS scores, and
  • (NEW) PARCC ELA and Math scores.

This app is available to all LEA ACCESS for ELLs 2.0 Coordinators, Data Managers, EL Coordinators, and Heads of School and school Principals, (NEW) Counselors, and (NEW) Enrollment Coordinators.

  1. The High School Transition Qlik application provides LEA Data Managers, Heads of School and counselors of participating high school LEAs a preview of student-level enrollment and outcome data to support their students prior to the first official day of school, including
  • Student enrollment data for ninth, 10th, and 11th grades
  • Demographic data
  • Attendance data
  • Statewide Assessment data
  • Math and English course names and grades for eighth and ninth grades

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Key Dates & Deadlines

Type Description Date
Training (recorded)

Early Access to Student Data: Tools for Schools: On May 12, 2020, OSSE hosted an informational webinar on the Early Access Qlik applications. The purpose of these applications is to provide a preview of student-level data for students who are pre-enrolled in but not yet attending an LEA to enable LEAs to plan effectively to serve these student populations. This webinar recording provides a high-level overview of each application:

 
Training (recorded)

Introduction to the Early Access to English Learner Data Qlik App: This webinar recording provides directions, strategies and practice using this tool to strengthen your LEA or school’s planning to welcome and support ELs. Participants will explore key data points available in the app, learn how these data can be used for planning, and practice using the app answer key questions and plan next steps for your LEA. By the end of this webinar session, participants will be able to:

  • Navigate the Early Access to EL Qlik app to locate, filter and export key data
  • Interpret the data to inform staffing, scheduling, and parent outreach
  • Present the data so educators can develop language goals for their EL students
You can learn about recently added features in this short recorded training: Early Access to English Learners Data Qlik App: New Features for the 2020-21 School Year
 
Training (recorded)

A refresher and overview of the Early Access to Students with Disabilities (SWD) Qlik Application was provided during the monthly one-hour webinar for all LEA Special Education Points of Contact (LEA SE POCs) in May 2020. The training includes guidance for LEA-level Data Managers and Special Education Points of Contact (SE POCs) on how to use the data in the Early Access to Students with Disabilities Data application in QlikSense; a recording of this webinar can be found on OSSE's website.

If you or your LEA have any questions, please contact your dedicated OSSE liaison.

 
Release 2020-21 Early Access to SWDs Qlik application April 29
Release Release of enrollment data in 2020-21 High School Transition Qlik application May 5
Training

New LEA English Learner Coordinator Orientation: New LEA English learner (EL) coordinators are encouraged to attend this “101”-style overview session. Participants will be introduced to OSSE’s EL policies and procedures, key resources and supports. New EL coordinators gain an understanding of LEAs’ legal responsibilities for identifying, serving and assessing EL students and next steps to start the school year off strong.

Audience: New LEA EL coordinators, and any LEA EL coordinator interested in a refresher on EL policies

Register

July 15, 2-4 p.m.
Training OSSE offers a monthly webinar open to LEA SE and transportation POCs; each meeting will share important information for preparing for the new school year. Register July 15
Training LEA Special Education POCs new to their roles for SY20-21 need to attend orientation for an overview of roles and responsibilities, introductory information on relevant data systems and apps, basic knowledge of IDEA monitoring and special education policy, and methods for receiving ongoing support and communication. Register July 21
Training

Re-Entry to the 2020-21 School Year: Strategies and Tools for Supporting English Learners: As we move forward from spring 2020’s emergency distance learning and prepare for the 2020-21 school year, schools’ commitment to EL students is even more critical than ever. Although in-person school settings and distance learning may require different technology or tools, OSSE’s foundational principles for EL policies and programs apply to both scenarios and these principles should be embedded within LEAs’ supports for EL students. In this four-part series, each session will focus on one principle and provide strategies and tools for supporting the success of your school or LEAs’ EL students for the 2020-21 school year.

Audience: LEA EL coordinators and any staff who work with EL students

Part 1: Value English Learners’ Cultural and Linguistic Backgrounds, July 21, 10-11:30 a.m. Register

Part 2: Partner with English Learners’ Families, July 28, 1-2:30 p.m. Register

Part 3: Provide Language Development and Academic Instruction Programs to English Learners, Aug. 5, 10-11:30 a.m. Register

Part 4: Use Multiple Data Sources to Support English Learner Students and Programs, Aug. 13, 10-11:30 a.m. Register
Training

In the first of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on SEDS eligibility.

Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA.

Please note: Teachers should not sign up for this training.

Register

July 22
Training

In the second of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on the IEP process.

Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA.

Please note: Teachers should not sign up for this training.

Register

July 22
Training

In the third of three SEDS train-the-trainer courses, LEA-level participants will be equipped with the knowledge and information required to provide on-site training for LEA staff and SpEd Teachers on related service provision documentation.

Registrants for this course should already be experienced with SEDS and be prepared to serve as the trainer for the LEA.

Please note: Teachers should not sign up for this training.

Register

July 23
Training The first in a three-part webinar series patterned after the new LEA Toolkit, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on balancing LEA discretion and flexibility. Register July 29
Release Release of grade data in 2020-21 High School Transition Qlik application Aug. 4
Training The second in a three-part webinar series patterned after the new LEA Toolkit, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on ensuring transparency and collaboration. Register Aug. 5
Training

Kid Talk offers middle and high schools the opportunity to connect in person to review shared eighth grade data and offer insights to guide student-specific planning for rising ninth graders regarding. EL and SWD POCs are encouraged to attend.

The dates for this event are subject to change given the current school year end/start date ambiguities. The event will likely be held virtually, given the current social distancing recommendations - please check back for more information.
Aug. 11 (planned)
Training The last in a three-part webinar series, this training will provide school leaders, SE POCs, and special education teachers with concrete resources that they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will focus on data-driven supports, the LEA Toolkit, and additional resources. Register Aug. 12
Training OSSE offers a monthly webinar open to LEA SE and transportation POCs; each meeting will share important information for preparing for the new school year. Register Aug. 19
Release Check Early Access to ELs Qlik application for release of 2020-21 school year ACCESS scores.

For ACCESS materials returned to DRC by July 2, ACCESS scores will be available in the EL Qlik app by Aug. 31

For ACCESS materials returned to DRC by Aug. 17, ACCESS scores will be available in the EL Qlik app by Oct. 15

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Key Resources

Bridge to High School

  • Bridge to High School Data Exchange Fact Sheet [PDF]: This document provides an overview of the Bridge to High School Data Exchange and eighth to ninth grade Kid Talk. It also includes more details on the data that is available and shared through the High School Transition Qlik application as well as the timeline for related activities for the 2020-21 school year.

English Learners

Students with Disabilities

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