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Start of School Resources and Tools

OSSE Start of School Campaign

COVID-19 | LEA Leaders | Data Connectivity | Early Access to Student Data | Early Access Applications | Enrollment Audit | LEA Staff and Data Collection | No Shots, No School | Transportation

COVID-19

  • OSSE Guidance Documents: OSSE has modified, updated and re-circulated certain policies related to school closures. This page is frequently updated and we encourage LEAs to check back as we continue to provide the most up-to-date information.
  • LEA Continuous Education and Recovery Plan Application: To support submission of LEA Continuous Education and Recovery plans for the 2020-21 school year, OSSE has created the LEA Continuous Education and Recovery Plan Quickbase application. Using OSSE’s Guiding Principles for Continuous Education as a reference, LEAs will use the Quickbase application to submit plans that ensure all students have access to a safe and supportive learning environment and rigorous and standards-aligned content in the 2020-21 school year.

LEA Leaders

  • LEA Leader Checklist: In addition to the comprehensive checklists for each of the priority areas for the 2020-21 Start of School Campaign, OSSE has also created a resource specifically for LEA leaders. This checklist provides LEA Heads of School with an overview of the most important tasks that they should be aware of in preparation for the coming school year, along with links to helpful supporting materials.

Data Connectivity

  • 2020-21 Data Manager Checklist: A comprehensive list of tasks Data Managers need to complete for the end of the 2019-20 school year and start of the 2020-21 school year, including preparing for a successful switchover.
  • 2020-21 School Year Data Collection Template: An Excel spreadsheet that shows the data collection requirements for student demographic, enrollment, contacts, and attendance records, including the required fields, data formats, and OSSE option sets.
  • LEA Data Mapping Application User Guide: A user guide that provides detailed instructions on how to complete the LEA data mappings within the application, which will inform OSSE of where required data fields exist within your SIS so that the data will appear correctly in the Statewide Longitudinal Education Data (SLED) system.

Early Access to Student Data

  • 2020-21 Data Manager Checklist: A comprehensive list of tasks Data Managers need to complete for the end of the 2019-20 school year and start of the 2020-21 school year, including preparing for a successful switchover.
  • Office of Data Management and Applications: This page contains a comprehensive archive of recent data-related training materials and resources including Extended School Year (ESY) trainings, recordings of the LEA special education POC webinars, and nonpublic SEDS POC monthly webinars.

Early Access Applications

Bridge to High School

  • Bridge to High School Data Exchange Fact Sheet: This document provides an overview of the Bridge to High School Data Exchange and eighth to ninth grade Kid Talk. It also includes more details on the data that is available and shared through the High School Transition Qlik application as well as the timeline for related activities for the 2020-21 school year.

  • 2020-21 Checklist for LEA Bridge to High School Points of Contact: Bridge to High School points of contact (POCs) who complete the items below will assist their LEAs in preparing to serve incoming ninth grade students and ensure that both staff and students experience a great start to the new school year.

English Learners

  • English Learner Policy Webpage: This webpage provides state EL policy documents as well as a growing toolkit of EL program and policy guidance, templates, training webinars and resources.
  • Serving English Learners During Distance Learning FAQ: Guidance on LEA responsibilities under the Elementary and Secondary Education Act of 1965 (ESEA), other Federal laws related to ELs, District Municipal Regulations 5-E3101, the DC Language Access Act, and state EL policies and procedures.
  • Home Language Survey: The Home Language Survey is used by LEAs to record whether or not a student speaks a language other than English at home during the time of that child's initial enrollment in a District of Columbia school. LEAs must use the new Home Language Survey, released Dec. 19, 2019.
  • Home Language Survey FAQs: This document provides answers to frequently asked questions about proper implementation of the Home Language Survey.
  • EL Instructional Resources: This webpage provides tools and resources that are useful for all educators who work with English learners.

Students with Disabilities

Enrollment Audit

  • Office of Enrollment and Residency Handbook: This handbook of the OSSE Office of Enrollment and Residency policies explains the residency verification process that is required in order for a student to be enrolled in any DC public school.
  • Student Enrollment Audit and Child Count Handbook: The 2020-21 Handbook provides a detailed description of the enrollment audit and child count processes for LEAs including a calendar of key deadlines; how to prepare for the Oct. 5 data freeze and the on-site fieldwork; the appeals process; an overview of the uniform per student funding formula; and requirements for the child count verification.
  • (Coming August 2020) LEA User Guide for the Enrollment Audit and Child Count Application: This guide will help LEA users understand and navigate the Enrollment Audit and Child Count Application to support a streamlined and successful audit.

 LEA Staff and Data Collection

  • 2020-21 Checklist for Faculty and Staff Data Collection: LEAs will Each year, every LEA in the District of Columbia must complete the Faculty and Staff Data Collection. By submitting the information and completing the items in the checklist below, LEAs will ensure that they have met several of their federal and local reporting requirements in a timely and thorough manner.
  • (Coming August 2020) Faculty and Staff Collection Module User Guide: The collection module user guide will help LEAs navigate the new Faculty and Staff Collection Module.
  • Federal Role Crosswalk: The crosswalk document gives examples of the federal roles previously submitted by DC LEAs in past collections.
  • LEA Information Session PowerPoint: On Feb. 27 and March 3, OSSE engaged LEAs for feedback in the development plans of the Faculty and Staff data application. During the sessions, OSSE shared information about the changes we are making regarding the collection and requested feedback and insight to inform our development plans.
  • LEA Information Session FAQ: The FAQ provides the answers to the questions raised during the Feb. 27 and March 3 LEA Information Sessions.

No Shots, No School

Transportation

  • LEA Transportation Checklist for 2020-21 School Year: This document outlines transportation related tasks for LEAs to complete for the start of 2020-21 school year. This checklist is developed for LEAs that have students who are eligible for transportation services.
  • LEA Start of School Year Transportation Reimbursement Guidelines: These guidelines describe OSSE’s policy for reimbursing LEAs that provide their own transportation to eligible students for up to the first 20 days of the 2020-21 school year in the unusual instance that the LEA is unable to arrange transportation through OSSE DOT at no fault of its own.
  • Parent Resource Center: The Parent Resource Center (PRC) is the communication link between the Division of Student Transportation, parents/guardians, LEAs, and schools and can be reached at (202) 576-5000 from 5 a.m.-7 p.m., Monday through Friday. LEAs can contact the PRC for information about the routes that service their schools and transportation details of their students.
  • TOTE Quickstart Guide: Provides instruction on navigating through TOTE and accurately entering transportation information into TOTE for eligible students requiring transportation for the regular school year and the extended school year.
  • TOTE Support Line: The TOTE support team is available to assist with any TOTE related issues and assistance in submitting certification data. The TOTE Support Line can be reached at (202) 576-5520 from 8:30 a.m.-4:30 p.m. or [email protected], Monday through Friday.