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2020-21 Start of School Training Series

As part of its 2020-21 Start of School Campaign, OSSE offers a series of summer trainings for key start-of-school LEA roles. The purpose of these trainings is to ensure each LEA has a team of skilled staff who can leverage student-level data from multiple systems to meet state and federally required responsibilities, and to effectively serve students on the first day of school. Links to archived recordings of training sessions and materials are found in the table below.

For questions, please contact Annette Thacker-Bartlett at [email protected].

Data | LEA Faculty & Staff Data Collection | Enrollment Audit | Early Access Applications | Serving English Learners | Transportation | Serving SWDs

Data Trainings

Date Title Target Audience Description
July 20 New Data Manager Orientation New LEA Data Managers

During this training, new LEA Data Managers will learn about:

  1. connecting and configuring LEA data feeds,
  2. the flow of data from student information systems (SIS) to OSSE,
  3. critical dates related to reviewing and certifying data,
  4. how to leverage their OSSE Data Liaison for troubleshooting and supports,
  5. the business rules associated with each data system, and
  6. how to collaborate with key LEA staff to ensure data accuracy.
June 11 Recorded Monthly LEA Data Discussion Meetings All LEA Data Managers

The purpose of the monthly LEA Data Discussion Meeting is to provide updates and key announcements to LEA Data Managers regarding data systems, processes, data collections, and training.

View the recordings for past LEA Data Discussions.

June 25
July 16
July 30
Aug. 13
Sept. 3

LEA Faculty & Staff Data Collection Trainings

June 3 Faculty and Staff Data Collection: Policy Changes and Updates for the 2020-21 School Year LEA Data Managers, LEA Faculty and Staff Data Collection POCs, LEA Talent/HR POCs

This presentation summarizes all of the changes and updates to the 2020-21 Faculty and Staff Data Collection to ensure your LEA has enough time to make the adequate changes to your internal data systems.

Sept. 30 & Oct. 8 Faculty & Staff Data Collection Application Training

This webinar was broadcast on Sept. 30 and repeated on Oct. 8, 2020. It demonstrates how to use and submit data through the new 2020-21 Faculty and Staff data collection application. Please access the Faculty and Staff application to view the webinar recording under the menu.

Enrollment Audit Trainings

July 20 Enrollment Audit Process, Implications and Deadlines for Returning POCs Returning Enrollment Audit POCs

This session will serve as a refresher training on the enrollment audit and its application, purpose, and timeline. The session will also include tips for how to prepare effectively for the 2020-21 audit, including updates related to COVID-19 guidance. This session is mandatory for all returning Enrollment Audit POCs who do not plan to attend the introductory session below.

July 20 Enrollment Audit Process, Implications and Deadlines for New POCs New Enrollment Audit POCs

This session will serve as an introductory training on the enrollment audit and its application, purpose, and timeline. The session will also include an overview of the benefits for LEAs and an overview of how to prepare effectively for the 2020-21 audit, including updates related to COVID-19 guidance. This session is mandatory for all new Enrollment Audit POCs.

Early Access Applications Trainings

May 12 Early Access to Student Data: Tools for Schools Data Managers, Sped POCs, EL Coordinators, Counselors, other staff who may access/use one (or more) of these apps

The Early Access to Student Data: Tools for Schools: Informational webinar recording on the Early Access Qlik applications provides a high-level overview of the English Learner (EL), High School Transition (Bridge to High School Data Exchange), and Students with Disabilities (SWD) Qlik applications.

May 22 High School Transition Qlik User Training Counselors, EL Coordinators, Special Education Coordinators and support staff serving students in grades 8-12

This training video discusses the Bridge to High School Data Exchange, key data for high school transitions, the High School Transition Qlik Application, and data strategies and interventions to support high school transitions.

May 22 Introduction to the Early Access to English Learner Data Qlik Application Data Managers, English Learner Coordinators

The Introduction to the Early Access to English Learner Data Qlik App webinar recording provides directions, strategies and practice using this tool to strengthen your LEA or school’s planning to welcome and support ELs by allowing viewers to explore key data points available in the app, learn how these data can be used for planning, and practice using the app answer key questions and plan next steps for your LEA.

May 22 What's New for 2020-21 in the Early Access to English Learner Data Qlik Application Data Managers, English Learner Coordinators

To learn about features recently added, English Learner POCs can view the Early Access to English Learners Data Qlik App: New Features for the 2020-21 School Year webinar.

May 22 Early Access to Students with Disabilities Qlik Application Training Data Managers, Sped POCs

A refresher and overview of the Early Access to Students with Disabilities (SWD) Qlik Application was provided during the May 2020 LEA Special Education Points of Contact (LEA SE POCs) webinar. The training includes guidance for LEA-level Data Managers and SE POCs on how to use the data in the Early Access to Students with Disabilities Data application in QlikSense.

Serving English Learners Trainings

March 19 New OSSE Home Language Survey All LEA and school-level administrators, data managers, enrollment officers, registrars, and English learner coordinators

This training describes LEA responsibilities in administering the recently revised OSSE Home Language Survey and its role as part of DC’s standardized statewide English learner identification procedures.

July 15 2020-21 School Year New EL Coordinator Orientation New LEA EL coordinators, and any LEA EL coordinator interested in a refresher on EL policies

New LEA English learner (EL) coordinators are encouraged to view this “101”-style overview training. Participants will be introduced to OSSE’s EL policies and procedures, key resources, and supports. As a result of this session new EL coordinators will walk away with an understanding of LEAs’ legal responsibilities for identifying, serving and assessing EL students and next steps to start the school year off strong.

July 27 Serving English Learners During Distance Learning: FAQs and Provisional Identification Procedure EL coordinators and any staff who work with EL students This webinar provides information on the FAQS and the provisional identification procedure. As a part of the District’s response to the coronavirus (COVID-19) outbreak in the United States, OSSE has released frequently asked questions (FAQs) on the responsibilities of states and local education agencies (LEAs) to English learners (ELs) and their parents during extended school closures and remote learning, to accompany guidance issued by the US Department of Education, Office of Elementary and Secondary Education. OSSE has also released Provisional Pre-K-12 EL Identification Procedure During Distance Learning. LEAs should use these FAQs as a reference when developing plans for serving EL students in the coming school year.
July 21 Re-Entry to the 2020-21 School Year: Strategies and Tools for Supporting ELs: Part 1: Value English Learners’ Cultural and Linguistic Backgrounds EL coordinators and any staff who work with EL students

This session applies two key strategies to the return to school in this unprecedented time:

  1. Train all teachers on culturally-responsive approaches to supporting EL students’ wellbeing, and
  2. Encourage home language and literacy development.

Participants will walk away with actionable training tools for preparing staff to understand EL students’ experiences and enhance the school’s responsiveness to these students in the coming year.

July 28 Re-Entry to 2020-21 School Year: Strategies and Tools for Supporting ELs: Part 2: Partner with English Learners’ Families

Meaningful communication with parents in a language they can understand is both a civil right and a pathway to cultivating inclusive, collaborative relationships. In this session, participants will discuss and share best practices in language access, parent communications, boosting attendance, and effective partnerships that support EL students’ success. In addition, participants will have the opportunity to learn from one another’s successes and challenges.

Aug. 5 Re-Entry to 2020-21 School Year: Strategies and Tools for Supporting ELs: Part 3: Provide Language Development and Academic Instruction Programs to English Learners

In adapting EL programs to new delivery scenarios, LEAs have worked creatively to support ELs’ language and academic goals and can use learnings from spring 2020 distance learning to refine their EL program models. The purpose of this session is to analyze the key features of EL program models to plan for program implementation for in-person, online and hybrid delivery scenarios. In addition, participants will have the opportunity to share emerging best practices and problem-solve common challenges.

Aug. 13 Re-Entry to 2020-21 School Year: Strategies and Tools for Supporting ELs: Part 4: Use Multiple Data Sources to Support English Learner Students and Programs

Given that EL students may not have ACCESS scores or other state content test data to guide placement and goal decisions, due to the COVID-19 pandemic, educators must draw on other sources of data to interpret EL students’ current English proficiency and academic levels. This interactive session provides strategies and tools for using multiple sources of data to understand EL students’ current levels and develop purposeful language and academic plans, even without ACCESS test scores. Participants will walk away prepared to:

  1. Assess and support ELs’ English language proficiency and academic level related to grade-level standards, and
  2. Develop language goals and an instructional plan to address those language goals.
Sept. 17 Landscape of English Learners in DC and Vision for Success This session is designed for EL coordinators but all staff who serve EL students are encouraged to attend

EL students are a vital and growing group of students in DC with unique assets and needs. Come learn about the multilingual and multicultural landscape of DC’s students to better understand and advocate for English learner (EL) students in your school. In this session, participants will:

  1. Gain a deeper understanding of the landscape and vision for success for EL students in DC;
  2. Analyze 2018-19 state level EL data such as English language proficiency growth, performance on state content assessments, graduation rate and post-secondary enrollment; and
  3. Walk away equipped to share these data with staff and stakeholders as advocates for EL students in their local education agency.

View presentation

Transportation Trainings

July 21 New LEA Transportation POC Orientation LEA Transportation POCs in their role for two or fewer school years

This session will discuss the various roles of OSSE, LEAs, and families when working together to ensure data accuracy and timely submission of transportation requests. This session will discuss the LEA reimbursement policy and other ways LEAs can plan ahead to ensure eligible students enrolled late in the summer are still transported to school on the first day. The session will also provide tips for leveraging key data reports and quickly resolving data errors.

Ongoing TOTE 2.0 Training LEA or school-level transportation admin who are NEW to using TOTE

This session will train users on the Transportation Online Tool for Education (TOTE). Participants should come prepared to submit Transportation Requests Forms (TRFs) for current students and engage in an open question and answer session in this interactive, hands-on workshop. Live sessions are held multiple times each month. Search for "TOTE System Training" in the OSSE Training Registration app to register.

Serving Students with Disabilities Trainings

July 21 New LEA Special Education POC Orientation New LEA Sped POCs

This session is for LEA Special Education POCs who are new to their role, and will include an overview of roles and responsibilities, including SEDS administrative tasks, introduction to relevant data systems and apps (Qlik, OSSE Support Tool, SEDS, SLED, DC CATS), overview of OSSE's IDEA monitoring process and special education policy, and methods for receiving ongoing support and communication.

June 17 LEA Special Education POC June Webinar: Planning the Tiers of Recovery for Students with Disabilities All LEA Sped POCs + School Leaders

This session, developed for and by LEAs, will offer practical guidance for developing a plan for recovery and making decisions regarding compensatory services. Participants will be introduced to a sample IEP Recovery/Compensatory Education Service worksheet and accompanying guidance.

July 15 LEA Special Education POC July Webinar All LEA Sped POCs

The July 2020 LEA Sped POC webinar provided critical updates on policy, guidance, monitoring, compliance, and sped data systems and apps.

Aug. 19 LEA Special Education POC August Webinar All LEA Sped POCs

The August 2020 LEA Sped POC webinar provided additional updates relevant to the start of the 2020-21 school year.

The monthly LEA Sped POC webinar series will continue through the school year to provide critical updates on policy, guidance, monitoring, compliance, and sped data systems and apps. View recordings of past webinars.

May 20 Serving Students with Disabilities During Periods of Remote or Blended Learning: Overview of Toolkit LEA Special Education POCs, School Leaders, Special Education Administrator, Special Education Coordinators, Campus-level Special Education Representatives

This session serves as an introduction to the three core principles and framework in the new Serving Students with Disabilities (SWDs) During Periods of Remote and Blended Learning Toolkit. Also, it provides an overview of a new suite of optional forms and tools that LEAs may choose to use to better track and coordinate services and progress of SWDs.

July 29 Serving SWDs During Periods of Remote or Blended Learning: Part 1 Balancing LEA Discretion and Flexibility These sessions are part of a three-part technical assistance webinar series, anchored in the three core principles of serving students with disabilities during periods of remote or blended learning. Video Recordings and handouts for all three sessions are posted on the Serving Students with Disabilities LEA Toolkit landing page.
Aug. 5 Serving SWDs During Periods of Remote or Blended Learning: Part 2 Ensuring Transparency and Collaboration
Aug. 12 Serving SWDs During Periods of Remote or Blended Learning: Part 3 Data-Driven Supports
July 22 SEDS Train-the-Trainer: Eligibility Process New LEA Special Education POCs & Other LEA-level administrators responsible for overseeing and training on SEDS usage This session will serve as an introduction to the eligibility process in SEDS, including best practices and related policy for LEAs.
July 22 SEDS Train-the-Trainer: IEP Process This session will serve as an introduction to the IEP process in SEDS, including best practices and related policy for LEAs.
July 23 SEDS Train-the-Trainer: Related Service Provision Documentation This session will serve as an introduction to documenting related service provision in SEDS, including creating a service log, generating a service tracker, progress reports, and other related topics.