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USDA and State Education Agency Memos

The Office of the State Superintendent of Education (OSSE) and the United States Department of Agriculture (USDA) periodically release memoranda that provide program management guidance and announce program policy updates. Below you will find linked, all current USDA and state education agency memos.

COVID-19 Memos | USDA Memos | State Education Agency Memos

COVID-19 Memos

Date Memo Type Memos
4/20/2021 USDA Nationwide Waiver of Onsite Monitoring Requirements for Sponsors in the Child and Adult Care Food Program –EXTENSION
4/20/2021 USDA

Nationwide Waiver of Meal Times Requirements for School Year 2021-2022
4/20/2021 USDA Child Nutrition Nationwide Waiver Update for School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow the Seamless Summer Option through School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Specific Meal Pattern Flexibility in the Child and Adult Care Food Program for School Year 2021-2022
4/20/2021 USDA Nationwide Waiver of Onsite Monitoring Requirements for State Agencies in the Child and Adult Care Food Program – Extension 3
4/20/2021 USDA Nationwide Waiver of Area Eligibility in the Afterschool Programs and for Family Day Care Home Providers in School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Specific School Meal Pattern Flexibility for School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Offer Versus Serve Flexibility for Senior High Schools in School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Summer Food Service Program Reimbursement Rates in School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Non-Congregate Meal Service for School Year 2021-2022
4/20/2021 USDA Nationwide Waiver of Meal Times Requirements for School Year 2021-2022
4/20/2021 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children for School Year 2021-2022
4/15/2021 OSSE Policy Guidance for School Food Authorities (SFAs) to Serve Meals in the 2020-21 School Year
3/26/2021 USDA Nationwide Waiver of Community Eligibility Provision Deadlines in the National School Lunch and School Breakfast Programs
3/9/2021 USDA Child Nutrition Waiver Update
3/9/2021 USDA Nationwide Waiver to Allow Meal Pattern Flexibilities for Summer 2021 Operations- EXTENSION 9
3/9/2021 USDA

Nationwide Waiver to Allow Non-Congregate Feeding for Summer2021 Operations – EXTENSION 6
3/9/2021 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children for Summer 2021 Operations – EXTENSION 6
3/9/2021 USDA Nationwide Waiver to Extend Area Eligibility Waivers for Summer 2021 Operations – EXTENSION 4
3/9/2021 USDA Nationwide Waiver of Meal Service Time Restrictions for Summer 2021 Operations– EXTENSION 3
3/9/2021 USDA Nationwide Waiver to Allow Offer Versus Serve Flexibilities in the Summer Food Service Program for Summer 2021 Operations– EXTENSION 3
3/9/2021 USDA Nationwide Waiver to Allow Area Eligibility for Closed Enrolled Sites for Summer 2021 Operations – EXTENSION 3
3/9/2021 USDA Nationwide Waiver to Waive First Week Site Visits in the Summer Food Service Program for Summer 2021 Operations – EXTENSION 3
2/16/2021 OSSE Policy Guidance for School Food Authorities (SFAs) to Serve Meals in the 2020-21 School Year: COVID-19 Recovery Period
1/6/2021 USDA Nationwide Waiver of Food Service Management Contract Duration in the National School Lunch Program and Summer Food Service Program EXTENSION
1/5/2021 USDA Questions and Answers Relating to the Nationwide Waiver to Allow Summer Food Service Program and Seamless Summer Option Operations during School Year 2020-2021 – Q&As #4
11/2/2020 USDA Q&As Relating to the Nationwide Waiver to Allow SFSP and Seamless Summer Option Operations During the 2020-21 School Year - Q&As #3
10/23/2020 USDA Fresh Fruit and Vegetable Program Operations for the 2020-21 School Year during COVID-19
10/14/2020 USDA Questions and Answers Relating to the Nationwide Waiver to Allow SFSP and SSO Operations through School Year 2020-2021- EXTENSION – Q&A #2
10/9/2020 USDA Nationwide Waiver to Allow Summer Food Service Program and Seamless Summer Option Operations through School Year 2020-2021 – EXTENSION
10/9/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option - EXTENSION 8
10/9/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Child Nutrition Programs – EXTENSION #5
10/9/2020 USDA Nationwide Waiver to Allow Non-congregate Feeding in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option – EXTENSION 5
10/9/2020 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children – EXTENSION 5
10/9/2020 USDA Nationwide Waiver to Allow Area Eligibility for Closed Enrolled Sites in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option – EXTENSION 2
10/9/2020 USDA Nationwide Waiver to Waive First Week Site Visits in the Summer Food Service Program - EXTENSION 2
10/9/2020 USDA Nationwide Waiver of Meal Service Time Restrictions in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option – EXTENSION 2
10/9/2020 USDA Nationwide Waiver to Allow Offer Versus Serve Flexibilities in the Summer Food Service Program – EXTENSION 2
10/9/2020 USDA Nationwide Waiver to Allow Reimbursement for Meals Served Prior to Notification of Approval and Provide Flexibility for Pre-Approval Visits in the Summer Food Service Program - EXTENSION
9/11/2020 USDA Nationwide Waiver to Allow Reimbursement for Meals Served Prior to Notification of Approval and Provide Flexibility for Pre-Approval Visits in the Summer Food Service
9/11/2020 USDA Questions and Answers Relating to the Nationwide Waiver to Allow Summer Food Service Program and Seamless Summer Option Operations through December 2020
8/31/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option
8/31/2020 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children – EXTENSION 4
8/31/2020 USDA Nationwide Waiver to Allow Non-congregate Feeding in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option – EXTENSION 4
8/31/2020 USDA Nationwide Waiver to Allow Offer Versus Serve Flexibilities in the Summer Food Service Program – EXTENSION
8/31/2020 USDA Nationwide Waiver of Meal Service Time Restrictions in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option - EXTENSION
8/31/2020 USDA Nationwide Waiver to Waive First Week Site Visits in the Summer Food Service Program - EXTENSION
8/31/2020 USDA Nationwide Waiver to Allow Area Eligibility for Closed Enrolled Sites in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option - EXTENSION
8/31/2020 USDA Nationwide Waiver to Allow Summer Food Service Program and Seamless Summer Option Operations through December 2020
8/21/2020 USDA Fresh Fruit and Vegetable Program Operations for the 2020-21 School Year during COVID-19
8/21/2020 USDA Questions and Answers for the Child Nutrition Programs during School Year 2020-21 – #5
8/17/2020 USDA Fresh Fruit and Vegetable Program (FFVP) Served at Alternate Non-elementary School Sites
8/13/2020 USDA Fresh Fruit and Vegetable Program (FFVP) Pickup - Final Response
8/4/2020 USDA Nationwide Waiver of Onsite Monitoring Requirements in the School Meals Programs – Revised – EXTENSION 21
6/30/2020 OSSE Policy Updates / Questions & Answers Related to Meal Guidance
6/25/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Child Nutrition Programs - EXTENSION #4
6/25/2020 USDA Child Nutrition Response #34, Nationwide Waiver to Allow Meal Service Time Flexibility in the National School Lunch Program (NSLP), School Breakfast Program (SBP), and Child and Adult Care Food Program (CACFP) - EXTENSION #2
6/25/2020 USDA National Wavier to Allow Non-congregate Feeding in the Child Nutrition Programs­ - EXTENSION #2
6/25/2020 USDA Nationwide Waiver to Allow Parents and Guardians to Pick-up Meals for Children - EXTENSION #2
6/25/2020 USDA Nationwide waiver to Allow Offer Versus Serve Flexibility for Senior High Schools in the NSLP for the 2020–21 School Year
6/15/2020 OSSE Pandemic Electronic Benefit Transfer (P-EBT) Guidance for LEAs
5/29/2020 USDA Questions and Answers on the Nationwide Waiver to Extend Unanticipated School Closure Operations through June 30, 2020
5/20/2020 OSSE SFSP Sponsors Guidance - School Closures and Meals
5/20/2020 OSSE Early Childhood Education Meals Guidance
5/19/2020 USDA Summer Food Service Program and National School Lunch Program Seamless Summer Option Nationwide Waivers – Questions and Answers
5/19/2020 USDA Fresh Fruit and Vegetable Program during COVID-19: Questions and Answers #2
5/14/2020 USDA Nationwide Waiver to Allow Non-congregate Feeding in the Child Nutrition Programs - EXTENSION
5/14/2020 USDA Nationwide Waiver to Allow Meal Service Time Flexibility in the National School Lunch Program, School Breakfast Program, and Child and Adult Care Food Program - EXTENSION
5/14/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Child Nutrition Programs - EXTENSION
5/14/2020 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children - EXTENSION
4/27/2020 USDA Nationwide Waiver to Extend Unanticipated School Closure Operation through June 30, 2020
4/24/2020 USDA Nationwide Waiver of Annual Review Requirements for State Agencies in the Child and Adult Care Food Program
4/24/2020 USDA Nationwide Waiver of Food Service Management Contract Duration in the National School Lunch Program and Summer Food Service Program
4/23/2020 USDA Nationwide Waiver of Local School Wellness Policy Triennial Assessments in the National School Lunch and School Breakfast Programs
4/21/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Child Nutrition Programs – EXTENSION
4/21/2020 USDA Child Nutrition Program Meal Service during Novel Coronavirus Outbreaks: Questions and Answers #41
4/21/2020 USDA Nationwide Waivers for the Summer Food Service Program and National School Lunch Program Seamless Summer Option
4/21/2020 USDA Nationwide Waiver of Meal Service Time Restrictions in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option
4/21/2020 USDA Nationwide Waiver to Allow Area Eligibility for Closed Enrolled Sites in the Summer Food Service Program and the National School Lunch Program Seamless Summer Option
4/21/2020 USDA Nationwide Waiver to Waive First Week Site Visits in the Summer Food Service Program
4/11/2020 USDA Child Nutrition Program Nationwide Waivers: Questions and Answers
4/11/2020 USDA Child Nutrition Program Meal Service during Novel Coronavirus Outbreaks: Questions and Answers #3
4/9/2020 USDA Fresh Fruit and Vegetable Program during COVID-19
4/9/2020 USDA Questions and Answers related to the Child Nutrition Program Monitoring and Reporting Nationwide Waivers
4/1/2020 USDA Nationwide Waiver of 60 Day Reporting Requirements for January and February 2020
3/27/2020 USDA Nationwide Waiver of Onsite Monitoring Requirements in the School Meals Programs
3/25/2020 USDA Nationwide Waiver to Allow Meal Pattern Flexibility in the Child Nutrition Programs
3/25/2020 USDA Nationwide Waiver to Allow Parents and Guardians to Pick Up Meals for Children
3/25/2020 USDA Nationwide Waiver of Community Eligibility Provision Deadlines in the National School Lunch and School Breakfast Programs
3/20/2020 USDA Nationwide Waiver of the Activity Requirement in Afterschool Care Child Nutrition Programs
3/20/2020 USDA Nationwide Waiver to Allow Meal Service Time Flexibility in the Child Nutrition Programs
3/20/2020 USDA Nationwide Waiver to Allow Non-congregate Feeding in the Child Nutrition Programs
3/6/2020 USDA Child Nutrition Program Meal Service during Novel Coronavirus Outbreaks

USDA Memos

Date USDA Memos
6/5/2020 Nationwide Waiver of Onsite Monitoring Requirements in the School Meals Program – Revised
6/3/2020 Questions & Answers related to Food Service Management Company Contracts and Allowable Costs during the COVID-19 Pandemic
1/22/2020

Paid Lunch Equity: Guidance for School Year 2020-21

School Breakfast Program: Continuation of the Substitution of Vegetables for Fruit Flexibility
1/14/2020 Questions & Answers Regarding Professional Standards for State and Local School Nutrition Program Personnel
9/23/2019 Salad Bars in the National School Lunch Program and School Breakfast Program
9/23/2019 Clarification on the Milk and Water Requirements in the School Meal Programs
9/23/2019 Meal Requirements under the National School Lunch Program and School Breakfast Program: Questions and Answers for Program Operators
9/23/2019 Questions and Answers on the Final Rule Child Nutrition Program: Flexibilities for Milk, Whole Grains, and Sodium Requirements
8/15/2019 Buy American and the Agriculture Improvement Act of 2018
6/10/2019 Reminder: Requirements for Students Transferring from Provision to non-Provision Schools
3/18/2019 School Breakfast Program: Substitution of Vegetables for Fruit

State Education Agency Memos

Date State Education Agency Memos
2/11/2020 Community Eligibility Provision (CEP) Eligibility Data
12/10/2019 New Breakfast Data Submission Requirement
8/28/2019 Child Nutrition Program Meal Component Crediting Memo
8/1/2019 Healthy Schools Act (HSA) Amendment Letter to School Food Authorities (SFAs)
6/18/2019 Community Eligibility Provision (CEP) Guidance for New schools
6/11/2019 Using the Informal Procurement Method, or “Small Purchase” to Procure the Delivery of Prepared Meals
9/20/2018

Distinguishing Between a Vendor and a Food Service Management Company (FSMC)

Standard Operating Procedure: Use of an Alternate Verification Sample Size

School Food Authority (SFA) Monitoring and Recordkeeping Responsibilities when contracting with a Food Service Management Company (FSMC)

Contact

For more information or questions, please contact Elizabeth Leach, schools program manager, at [email protected] or (202) 531-2680.

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