Priority Overview
Building upon last year’s collection, LEAs will continue to collect course-level and school-level data through the Integrated Data Submission (IDS) and begin colleting section-level and student-level course data through the Automated Data Transfer (ADT). OSSE will use this data to provide clear information to families so they can make informed decisions about their child’s education.
For questions regarding the Course Level and School Level Data through IDS, please contact Whitney Meagher at [email protected]..
For questions regarding Student and Section Course Data Collection through ADT please contact Don Davis at [email protected].
Top 5 Things to Know
- LEAs will once again submit Course Catalog Collection data through the Integrated Data Submission (IDS) tool from July through August. In addition to mapping their own course catalog to the OSSE State Course Catalog V3, LEAs will submit data about their schools, such as key dates, schedule types and information about grading.
- The final Course Catalog Collection template will be available for download and submission in the Integrated Data System (IDS) July 1—Aug. 23, 2024. LEAs will review and certify Course Data Collection information in Qlik by Sept. 6, 2024.
- For the first time in the 2024-25 school year, LEAs will also submit the Student and Section Course Data Collection through the Automated Data Transfer (ADT). LEAs will work with their CIO Data Liaisons to map to these new elements prior to the start of the school year. Certification for the Student and Section Course Data collected through ADT will happen three times a year, using the Qlik application, aligned with the existing Data Validation schedule. Unified Data Errors (UDEs) for Student and Section Course Data will be shown to LEAs in the Qlik application for most data in mid-October 2024.
- LEAs will include students enrolled at nonpublic schools in their Student and Section Course Data Collection reporting. OSSE will share a Nonpublic Course Crosswalk with LEAs in November, and LEAs will use this to provide information about the courses in which these students are enrolled. UDEs related to the information for students enrolled at nonpublic schools will be shown in Qlik in late November 2024.
- LEAs can register for trainings and office hours about the course data collection process on the OSSE Learning Management System (LMS) site.
Key Resources
- Integrated Data Submission (IDS)
- Automated Data Transfer (ADT)
- OSSE’s Course Data Collection website: This provides an overview of the process, and links to the: 2024-25 School Year LEA Course Data Collection Policy Guide, 2024-25 School Year Course Catalog Collection Template, 2024-25 School Year Course Catalog Collection Template and OSSE State Course Catalog V3.
- 2024-25 School Year LEA Course Data Collection Policy Guide: This includes an overview of the process, information about the timeline, and the answers to frequently asked questions (FAQs).
- 2024-25 School Year Course Catalog Collection Template: LEAs can use this template to start filling in course-level and school-level data, before the final Course Catalog Collection template will be available for download and submission in the Integrated Data System (IDS) July 1—Aug. 23, 2024.
- 2024-25 School Year Student and Section Course Data Collection Template: LEAs will use this template as guidance during the Data Connectivity Process to complete the mapping of the Student and Section Course Data.
- OSSE State Course Catalog V3: This contains a full catalog of OSSE Course Codes with their descriptions, and multiple tabs for mapping specific courses.
Key Dates & Deadlines
- July 23, 2024 10 a.m. - Course Data Collection Training for LEAs (Session One)
- Aug 1, 2024 2 p.m. - Course Data Collection Training for LEAs (Session Two)
- Aug 7, 2024 1 p.m. - Course Catalog Collection Office Hours (Session One)
- Aug. 13, 2024 2 p.m. - Course Catalog Collection Office Hours (Session Two)
- Aug. 19, 2024 2 p.m. - Course Catalog Collection Office Hours (Session Three)
- July 1 – Aug. 23, 2024 - Course Catalog Collection Submission
- Sept. 6, 2024 - Course Catalog Collection information in Qlik
- Mid October – LEAs review Student and Section Course Data Collection Unified Data Errors (UDEs)
- November 2024 – LEAs review Student and Section Course Data Collection for Students Enrolled in Nonpublic Schools UDEs