I certify that I am currently employed by an authorized representative of the Office of the State Superintendent of Education (OSSE), and that I am accessing educational records in the Qlik applications solely for evaluation, audit, enforcement, or compliance activities pursuant to an active data-sharing agreement with OSSE. I agree not to access any information of my friends, family, neighbors, co-workers, public figures, or other persons unless that information is legitimately necessary to carry out the OSSE-approved activities. I agree to protect any data that I access from further disclosure to any other person or entity. When I no longer need the data that I access from Qlik applications, I agree to destroy the data in accordance with the data-sharing agreement with OSSE.

The data contained in Qlik applications are kept confidential pursuant to the Family Educational Rights and Privacy Act (FERPA), which is a Federal law that protects the privacy of student education records, and the FERPA regulations promulgated by the Department of Education (20 U.S.C. § 1232g; 34 CFR Part 99).

• Names of students, parents or other family members
• Addresses
• Identifiers, including school IDs, unique identifiers, and Social Security Numbers
• Age
• Indirect identifiers, date of birth, place of birth, and mother’s maiden name
• Phone numbers (home, cell, office, etc)
• Relatives information
• Educational status/history
• Special Education status/history
• Demographics
• Financial information
• Any other information that, alone or in combination, that would allow a personable person in the school community to identify the student

• Information retrieved from Qlik applications may be shared only with individuals expressly authorized to receive this information.
• Data must not be “screen scraped” or accessed by automated tools and used in any other program.
• All printed materials are to be marked as Personally Identifiable Information (PII).
• All sensitive information existing in hard copy must be stored in a locked container in a limited or exclusive area, an access controlled electronic environment, or be under the physical control of an authorized individual.
• All inquiries on student data shall be related to a legitimate business and/or educational interest of the organization and shall not be used or motivated by any personal interest of an employee of the organization.
• Electronic files must be properly encrypted.
• Never save unencrypted information on an unsecured drive, including a computer's hard drive.
• Never access data unless a legitimate relationship exists between the requestor and the student/student’s family.
• Never leave computers logged on and unattended. Log off at the end of each session or use access control software (i.e., screen saver with password) during unattended use.
• Never email FERPA- protected information except in an encrypted and password- protected attachment.
• Never provide a password in the same email as an encrypted document.
• Never view sensitive material while in a public place or on a shared, public computer.

• Sharing User Accounts and passwords is a violation and will result in the individual, and potentially the organization, permanently losing access to Qlik applications.
• The User Accounts is assigned to an individual, not the organization.
• Only the individual to whom a User Account is assigned can use that User Account to access Qlik applications.
• Each individual is responsible for protecting his or her access, password, and the data in Qlik applications.
• At no time should an individual be asked to provide their User Account and password to anyone. This includes the employee’s supervisor or management.
• Individuals who are asked to provide their User Account and password to anyone must contact the OSSE Help Desk Technical Support Team at [email protected] immediately.
• An eligible organization that allows unauthorized access to Qlik applications will be considered to have violated its responsibilities and places itself at risk of losing access to the Qlik applications.
• All organizations must train employees on the importance of maintaining the privacy of student data, and review its own policies, procedures, and agreements to ensure that it is in full compliance.
• An eligible organization shall maintain an accurate and current listing of your organization's active users and provide such list to OSSE upon request.
• Contact the OSSE Help Desk Technical Support Team at [email protected] for deactivating users who are no longer employed or whose job no longer warrants access to the system.
• It is required to report any person(s) to [email protected] that is identified as using and or sharing the Qlik applications’ data inappropriately.

I agree with the Qlik applications Privacy Policy. I understand that failure to abide by the above rules and responsibilities may lead to adverse action.