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Enrollment Audit

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Enrollment Audit Priority: What's New | Four Things to Know | Key Dates & Deadlines | Key Resources


What's New

  • e-File submission for remote fieldwork by the auditor: As part of the 2020-21 Enrollment Audit, LEAs will have the opportunity to participate in a remote fieldwork process through the submission of an e-File that contains the LEAs student residency verification documentation.
  • Guidance on how to resolve Unverified Residents: For the 2020-21 school year Enrollment Audit, LEAs will be required to follow the guidance outlined in the EACC Handbook to resolve unverified residents at the conclusion of the enrollment audit.

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Four Things to Know

  1. The objective of the annual enrollment audit is to accurately determine the total student enrollment, as of Oct. 5, of all students enrolled in schools funded by the District, both District of Columbia Public Schools (DCPS) and DC public charter schools, and pre-K students enrolled in community-based organizations that are part of the Pre-K Enhancement Program.
  1. The enrollment audit is used to allocate per student funding of students identified as District residents who are enrolled into schools funded by the District via the Uniform Per Student Funding Formula (UPSFF). DCPS receives funding based on projected enrollment according to historic audit counts.
  1. The audit includes two components: an audit of general education enrollment, including residency verification for all students enrolled in a public school in the district and enrolled in grades pre-K3 and pre-K4 in community-based organizations that are part of the Pre-K Enhancement Program, and an audit of students with Individual Education Programs (IEPs), called Child Count. LEAs do not receive UPSFF for unverified students.
  1. The enrollment audit for the 2020-21 school year launches Oct. 5. This is the date on which the universe of enrolled students in your LEA will be captured.

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Dates & Deadlines

Type Description Date
Release Publication of the 2020-21 DC Residency Verification Forms and Residency Verification Review Aides. March 1
Reminder Enrollment season begins and residency verification documentation collected and reviewed for new and returning students. March 27
Release Publication of the 2020-21 Enrollment Audit & Child Count Handbook. July 20
Training Comprehensive enrollment audit training for new and returning Enrollment Audit POCs via Start of School Summit. July 20
Training Comprehensive enrollment audit training for new and returning Enrollment Audit POCs - makeup session. July 20
Training Attend training on the Enrollment Audit Child Count application; LEAs should attend only after obtaining SLED credentials and being designated LEA Data Manager in eSchoolPLUS. August 2020
Training Attend training on the Enrollment Audit Child Count application certification process; only the designated Head of School needs to attend. October 2020
Reminder Student universe set for the 2020-21 school year enrollment audit. Oct. 5

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Key Resources

  • Office of Enrollment and Residency Handbook: This handbook of the OSSE Office of Enrollment and Residency policies explains the residency verification process that is required in order for a student to be enrolled in any DC public school.
  • Student Enrollment Audit and Child Count Handbook: The 2020-21 Handbook provides a detailed description of the enrollment audit and child count processes for LEAs including a calendar of key deadlines; how to prepare for the Oct. 5 data freeze and the on-site fieldwork; the appeals process; an overview of the uniform per student funding formula; and requirements for the child count verification.
  • (Coming August 2020) LEA User Guide for the Enrollment Audit and Child Count Application: This guide will help LEA users understand and navigate the Enrollment Audit and Child Count Application to support a streamlined and successful audit.

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