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2014-15 School Year Student Enrollment Audit Handbook Guide for LEAs and CBOs

Monday, August 25, 2014

The annual student Enrollment Audit is required by law, under District of Columbia Official Code § 38-1804.02, to determine and develop public education funding and policies. The audit takes place in the fall of each school year and consists of a physical head count of each student enrolled in the following:

  1. District of Columbia Public Schools (DCPS);
  2. Public Charter Schools (PCS);
  3. DCPS or PCS schools but attending private special education schools or programs (“Non-Publics”1); and
  4. DC foster care students attending schools in surrounding counties and those registered with the Department of Youth Rehabilitation Services (DYRS).

The audit also reviews student records to determine enrollment and residency status as of October 5 (or the next business day if this falls on a weekend or holiday) of the given school year. For the current school year SY2014-2015, the date will be October 6. For the purpose of this handbook, “enrollment” is defined as the process by which a student obtains admission to a public school in order to attend classes and participate fully in school activities. Upon completion of the audit, each local education agency (LEA) receives funding for every student officially enrolled at its school(s), along with any funding allowed for additional related services under the District of Columbia Uniform Per Student Funding Formula (UPSFF). DCPS receives funding based on projected enrollment according to historic audit counts.

Student Enrollment Audit Handbook Guide for LEAs