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Educator Credential Renewal Requirements


Standard level teacher and administrative services credentials may be renewed in accordance with the renewal options listed below.  Additionally, existing “Regular II” credential holders with credentials that are due to expire in upcoming months may apply for renewal and be issued the new “standard” level credential based upon the renewal options listed below.  Initial teacher and administrative services credentials may not be renewed.

Can I renew an expired credential?

If you previously held a standard or regular II level credential that has lapsed for a period of ninety days or more from the date of expiration, that credential cannot be renewed but may be reinstated by submitting an application and meeting the requirements for a new applicant.  This shall include passing the applicable Praxis II subject content and pedagogy tests currently required by the District of Columbia at the time the application is submitted.

Renewal options

There are two ways credential holders can renew their teacher, school service provider and/or school administrator credential in the District of Columbia.  Applicants must submit proper documentation verifying successful completion of option A or option B as described below.  Both renewal options are available to all standard or regular II credential holders.  To allow proper application processing time, as well as to avoid a lapse in the validity cycle of a credential, it is highly recommended that applicants file their complete renewal application packets at least 90 days prior to the credential’s expiration date.

  1. Option A (Performance-based renewal) – Individuals who are able to demonstrative effective practitioner performance in the subject area of the applicable credential may qualify for renewal based upon submission of appropriate performance evaluations.  To use this option, credential holders must present proper documentation verifying achievement of a summative local education agency (LEA) evaluation rating of effective or equivalent achieved for a minimum of three years during the four year term of validity. 
  • Performance-based renewals shall only be applicable towards renewing credentials where the holder is able to present proper documentation verifying effective performance in the specific subject area and grade level of the credential being renewed.
  • Proper evidence of effective performance shall be demonstrated by submission of all pages of the credential holder’s final performance evaluation report/review for each applicable academic year.
  1. Option B (Professional development activity-based renewal) – Individuals may also renew their credential by using the traditional route of completing applicable professional development (PD) training activities and accruing the required number of training hours completed within the applicable validity cycle.  To use this option, credential holders may complete coursework, education workshops, or other training sessions that address one or more of the domains listed in acceptable content domain table displayed below.

Additionally, please be advised that the equivalent of forty-five clock hours or three college semester credits of the activity’s content must be directly related to the subject area (i.e. D-1) of the credential being renewed.  The additional required hours may come from any of the eight domains.

Required number of professional development training hours

When using option B, the number of professional development activity hours required for renewal is as listed below.  This requirement shall remain in effect through Dec. 31, 2017.

  • Regular II teacher credentials - 90 clock hours or 6 college semester credits
  • Regular II school service provider credentials - 90 clock hours or 6 college semester credits
  • Regular administrative services credentials - 120 clock hours or 8 college semester credits

Effective Jan. 1, 2018, the number of professional development training hours for renewal when using option B, shall require the equivalent of 120 clock hours or 8 college semester credits for all credential types that are eligible for renewal.

Acceptable Content Domain Table

D-1 Increases content knowledge and competence in the specific subject area of the credential D-5 Increases knowledge of local, state, or national  educational initiatives and goals
D-2 Increases effective instruction and methodologies D-6 Improves school and community engagement
D-3 Increases school leadership strategies and skills D-7 Increases knowledge of best practices and trends
D-4 Increases knowledge of curriculum and standards (local, state, or national) D-8 Increases knowledge of resources and services for schools

How to properly demonstrate completion of traditional PD activities

Proper evidence of documentation verifying satisfactory completion of traditional professional development activities shall be demonstrated by:

  1. Professional development transcripts generated by an employing LEA must be issued on official school/agency letterhead and bear the appropriate stamps, seals, signatures, and dates; or
  1. Professional development certificates issued by accredited professional development organizations, education organizations, or industry organizations that specialize in the field of the credential subject area must include the following information:  attendee/participant’s full name; name of the provider presenting the activity/training; name or title of the activity/training; number of clock hours of activity/training completed; and dates of activity/training and bears the appropriate seals, signatures, and dates; or
  1. Official transcripts issued by the registrar’s office of the college or university where applicable coursework has been completed. Courses must indicate “Pass” or letter grade of “C” or higher to be accepted.   Coursework must be taken for credit. Auditing a class is not accepted towards earning credential renewal hours/credit.

How to renew multiple credentials that are due to expire during the same cycle

If you hold multiple credentials that are due to expire and you wish to renew them at the same time, you may use option A or option B to renew one of the credentials. Then, to renew the other credentials you will be required to present proper documentation verifying satisfactory completion of the equivalent of forty-five clock hours or three college semester credits with course/activity content that fits domain area D-1 of the activity content domain table for each additional credential.

Scenario example

#

Credentials held

Method of renewal

Status

Result

1

French

Option A – French teaching performance eval’s

Approved

Two credentials issued, one denied

2

Mathematics

45 clock hours of specific math content PD

Approved

3

Social Studies

20 clock hours of specific Soc. Studies content

Rejected. Insufficient hours

All required documentation verifying satisfactory completion of the renewal requirements must be submitted at the time the multiple-renewal application is filed with OSSE. Otherwise, applicants will be required to submit a separate complete application packet should they wish to renew additional credentials at separate times.

How to Apply for Renewal

All applicants seeking the issuance of any type of DC educator credential must now apply using the online Educator Credentialing Information System (ECIS).  When using ECIS, you will need electronic copies of all documentation.  You will also need a valid Visa or MasterCard payment card.

Before you attempt to register as a first-time user or even if you are a returning user, you must make sure that you have all required supporting documents to support the approval of that application that you plan to submit. 

You should plan ahead by doing the following:

  1. Allow sufficient time to contact other parties to obtain official physical paper transcripts or e-transcripts, training certificates, performance evaluation reports or other documents as needed.
  1. Create electronic copies of all of your documents.  For information on proper scanning procedures, please refer to “page 6” of the ECIS user guide.
  1. Save your supporting documents to a media storage device for retrieval and uploading later.
  1. Do not submit incomplete applications or applications with items that are pending, doing so shall cause your initial application to be rejected and will require you to submit a new complete application and pay another fee.

If you are a first-time ECIS user, you must register to gain access to the online application.

  1. To start you must provide the required information to begin the registration process.
  1. During registration you will also provide a primary and secondary e-mail address that will be used to communicate with you when using this system. Your primary e-mail address also serves as your ‘permanent’ username when using ECIS. Follow the instructions embedded in the application during registration when providing this information.
  1. When all registration steps are properly completed, you will receive a total of three e-mail messages with the third email message including an invitation link that invites you to the ECIS application.  You must click on that link to add the ‘ECIS V2.0’ application icon to your list of available applications. This is your gateway to the application.
  1. When you click the invitation link you will be in the process of finalizing registration by creating a password to use in combination with your email address username to properly Sign In. Note: If you have an active DCGov email account, you will use your same username and password credentials that you already have. DCGov account users will not be required to create a password.
  1. Once you are signed in you will then be able to create your online application, upload your documents, and pay the required fees by clicking on the pencil icon, located at the bottom of screen. This opens your profile providing access to create or view your applications.
  1. Click here to, Register.

If you are a returning ECIS user or if you have previously registered, you will just sign-in using your correct username and password.

  1. Once you are signed in you will then be able to create your online application, upload your documents, and pay the required fees by clicking on the pencil icon, located at the bottom of screen. This opens your profile to create and view your applications.
  1. Click here to, Sign-In.

If you have questions, please contact us at osse.ecis.@dc.gov or [email protected].

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